JOBS WITH MUSIC:LEEDS
Posted: Wednesday 9th January 2019
Project Coordinator (x 2 vacancies)
18 hours / week (working 2 days plus flexible / weekend availability)
£702 / month (£18,720 FTE pro rata)
Duration: 12 months minimum - extension dependent on continued funding
Music:Leeds is looking for 2 Project Coordinators. These exciting new roles are key to the success of our new organisation, which has attracted funding to run an ambitious artist development programme alongside a series of events throughout 2019 and beyond.
Each Project Coordinator will work 2 days a week in our city centre office with occasional requirements for evening / weekend work to provide event support.
Responsible for the day-to-day planning and organising of a series of events and artist development opportunities, they will draft and publicise promotional materials, manage media campaigns and event bookings, liaise with venues, attendees, artists and industry professionals; all to ensure that our events attract the optimum audience, artists can take maximum benefit from our opportunities and all our offers meet their stated aims.
We are seeking candidates who:
· Are passionate about supporting new and emerging musicians and artists in the city;
· Are adept and experienced at working on multiple projects at the same time, balancing workload and prioritising effectively. Previous experience of managing a programme of similar type events is advantageous;
· Have experience of using digital platforms, such as Eventbrite, Mailchimp and Squarespace;
· Have experience of drafting promotional materials with strong branding and use of imagery to communicate and manage messages to a wide and varied audience.
How to apply
Please email your CV and a covering letter setting out why your skills and experience make you a perfect candidate to be a Music:Leeds Project Coordinator to firstname.lastname@example.org by 6pm on Sunday 27th January 2019.
We envisage that interviews will take place on the morning of Monday 4th February 2019 in Leeds City Centre.
Who are Music:Leeds
Music:Leeds is a not-for-profit organisation established to act as a single, centralised point of contact to coordinate activity to support, promote, develop and grow music-based activity within the city across any level, medium, genre or pathway.
In 2019 we have funding for a large scale artist development program which will offers artists opportunity for mentoring, recording and live performances, as well as delivering seminars, workshops and 2 large conference events with a range of local and national partners.
We are funded by Leeds City Council / Leeds 2023, and using public funding by the National Lottery through Arts Council England as well as support from PRS Foundation, Leeds International Festival, UK Music, Leeds Beckett University, Leeds College of Music, Leeds Business Improvement District and Awesome Merchandise.
Partners on our major project include Leeds Town Hall, Live At Leeds, Inner City Electronic, Black Music Festival, JazzLeeds, Chapel FM, Sound & Music, Urban Development, MAP / Leeds Producer Forum, Studio 12, DJ School UK, Come Play With Me & more.
More information: https://www.musicleeds.com/
Music:Leeds is driven through greater access to music and opportunities through music, without prejudice, regardless of background or circumstance. We believe in a proactive approach to building collaborations to reach those who would not normally see our message, and reassure those who at first glance don’t recognise the relevance of our offer.
Interpretation and communication about our activity is key. Who is able to receive our communication and how they interprete our message is not assumed. Our projects are constantly evaluated as to their appropriateness, effectiveness and openness and ultimately judged on impact and not return on investment.
As an employer Music:Leeds is committed to valuing our employees and celebrating the diversity that they bring to the organisation which enriches our offering. We will treat employees, potential recruits and everyone we work with fairly and with respect regardless of their varied and diverse background.
Full Job Description
Job Title: Project Coordinator
Reporting To: Director
Working Pattern: 18 hours per week - 2 days in the office per week, plus occasional evening and weekend support to events
Main Purpose of the Role
Each Project Coordinator will be responsible for the day-to-day planning and organising of a series of events under the Music:Leeds Programme.
They will draft and publicise promotional materials, manage media campaigns and event bookings, liaise with venues, attendees, artists and industry professionals; all to ensure that our events attract the optimum audience, artists can take maximum benefit from our opportunities and all our offers meet their stated aims.
Duties and Responsibilities
· Responsible for the day to day delivery of the Music:Leeds Artist Development programme, working closely with the Directors;
· Coordinate our programme of activities, which involves planning and setting up a series of individual events, to include conferences, seminars, workshops, live music events, artist mentoring, recording sessions and other opportunities as directed;
· Understand the event brief in order to draft promotional materials and social media campaigns and to monitor the achievement of the event against our stated aims;
· Coordinate social media via platforms such as Mailchimp, Eventbrite, Squarespace and other tools to ensure that our events are effectively promoted and that marketing is targeted at the appropriate groups. Monitor interest to maximise attendance on the day;
· Under the direction of the Directors, source and book suitable event spaces, confirm booking and ensure that the right equipment, resources and technology are in place before each event;
· Proactively respond to any attendee enquiries, putting in place any arrangements needed to ensure that no barriers exist to prevent anyone from attending. Identify any recurring issues and improvements which could be made and bring these to the teams’ attention for future events;
· Establish good relationships with speakers, stakeholders and notable attendees to ensure that they have all the information they need prior to the event and make appropriate arrangements, eg, booking transport and accommodation;
· Under the Direction of the Directors, assemble a team of assistants when necessary for larger events, assign responsibilities and brief on the day, ensuring some contingency for absence;
· Draft timetable and publicity materials for the event itself for approval by the Directors;
· Liaise with the printers to print leaflets and collate publicity packs to be distributed;
· Attend the event where necessary to ensure that everything runs to plan on the day (or coordinate within the team to ensure coverage);
· Arrange payment of invoices and any other financial arrangements in line with suppliers’ terms and conditions;
· As directed, collect monitoring information to enable reporting to our funders on attendance, equal opportunities etc..;
· Act as the first point of contact for external Stakeholders, developing good relationships with those where there is regular and ongoing contact;
· Follow Music:Leeds systems and processes and establish new systems in collaboration with the whole team, where required;
· Attend team meetings, keeping the Directors abreast of developments and making suggestions where opportunities exist for the Project and Programme;
· Work closely with the other Project Coordinator to ensure that both PC’s have an awareness of what the other is working on to ensure cover for holiday and absences;
· Collate information as directed, which may include drafting and presenting reports and collecting Key Performance Indicators;
· Attend external workshops, conferences and other events representing Music:Leeds to keep abreast of developments and enhance networking opportunities as agreed with the Directors;
· Work in keeping with our ethos and the values of Music:Leeds;
· Any other duties in keeping with the nature and the level of the role.
We seek candidates with the following skills and experience:
· A demonstrable passion for supporting new and emerging musicians and artists in the city;
· Adept and experienced at working on multiple projects at the same time, balancing workload and prioritising effectively;
· Prior experience of running a series of events is advantageous;
· Experience of using digital platforms, such as Eventbrite, Mailchimp and Squarespace;
· Experience of drafting promotional materials with strong branding and use of imagery to communicate and manage messages to a wide and varied audience;
· Fantastic interpersonal skills, with the ability to efficiently deal with our varied partners, which includes venues, industry professionals, other third sector organisations, funding bodies and artists;
· Confident, polite and professional;
· An understanding of relevant emerging career pathways, especially those which are less conventional, would be advantageous;
· Strong knowledge of the local music and cultural sector, with good links, would be advantageous;
· Experience of working on public funded projects would be advantageous;
· Knowledge of the national music industry and an existing relationship with key stakeholders would be advantageous;